The scanning of resources during a stocktake can be a time-consuming process. BiblioTECH's 'Stocktaking Mode' has been designed to allow the Library to be open to users during the stocktake period. However, if doing this, you will need to ensure that any resource taken from the library is re-scanned before being returned to the shelf.
All resources identified as needing to be included in the stocktake must be identified in the BiblioTECH system. There are a variety of methods by which this can be achieved:
Notebook Computer & Wireless Network
On a notebook computer that can connect to the BiblioTECH Server, install the Circulation Manager (usage notes below).
Note: This is the recommended method as it allows direct access to the resources from the portable computer and enables the system to be continuously maintained.
Desktop or Notebook Computer Connected to the Network
On a computer that can connect to the BiblioTECH server, install the Circulation Manager (usage notes below).
Stand-alone Notebook Computer using the Portable Stocktake Module
On a notebook computer, install the Portable Stocktake module. When scanning is complete, you will need to transfer the stocktake information back to a computer with the Circulation Manager running (usage notes below).
Portable Barcode Scanner
Some Barcode Scanners allow you to scan a number of resources and then to load the list of barcodes into a computer.
Note: Whilst BiblioTECH supports this method, it is not recommended. There is no immediate feedback after scanning individual resources, therefore, if a problem does occur (barcode not identified, etc.) it can be difficult and time consuming to locate the cause of the problem.
It is recommended, but not required, that three tubs be utilised as resources are scanned during a stocktake:
One for those resources incorrectly shelved/housed.
One for those needing attention (damaged, etc.).
One placed near the shelves/housing with a sign 'Stocktaking – DO NOT return items to the shelves. Please place in this tub instead'.
By processing the resources placed in the tubs at the end of a stocktaking session you will be able to proceed in a steady and systematic manner – completing the stocktake in a shorter time. The third tub will allow you to manage resources that otherwise may not be scanned.